BY-LAW OF HARVEY COMMUNITY DAYS INC.
HARVEY COMMUNITY NETWORK INC.
By-Law No. 2020
I. NAME:
This organization shall apply to change its name from HARVEY COMMUNITY DAYS INC. to HARVEY COMMUNITY NETWORK INC., hereinafter called “the Company.”
II. OBJECTIVES:
To promote community betterment through leadership, initiatives and community events including, but not limited to:
(A) Harvey Community Days – an annual celebration with surplus profits dedicated to providing financial assistance to Harvey area residents to help cover the cost of ambulance service fees not covered by other means, and financial support for not-for-profit organizations and community projects;
(B) Harvey Helps – dedicated to fundraising to financially support those in medical need in the community;
(C) Other initiatives and campaigns as felt warranted.
III. COMMUNITY:
The greater Harvey area is defined as including the area within the following boundaries:
1) Route 640 to and including Yoho Lake Road;
2) Highway 4 to Civic #561;
3) Route 645 to Sunbury County Line;
4) Highway 3 to Charlotte County Line;
5) Highway 105 from Longs Creek Bridge to Pokiok Settlement Rd.
IV. MEETING AND FISCAL YEAR:
(A) The fiscal year of the Company shall be the calendar year and the annual meeting shall be held not later than June 30th of the following year.
(B) A special meeting of the Company may be called at any time by the President or at the request of 25% of the Directors, such request being made at least 2 days before the meeting is to take place.
(C) A quorum for an annual, regular or special meeting shall be 8 of 15 the Directors.
(D) The Board of Directors shall meet as often as determined, but at least twice per year. Meetings may occur virtually via video or teleconference services.
V. DIRECTORS:
The Board of Directors shall consist of 15 persons, who shall be elected or appointed as follows:
1) Harvey Community Days – 5 Directors
2) Food Planning – 2 Directors
3) Entertainment – 1 Director
4) Advertising / Marketing – 1 Director
5) Asset Management – 1 Director
6) Volunteer Management / Recruitment – 1 Director
7) Harvey Helps – 1 Director
8) Community Organizations/Leaders – 3 Directors
All board members shall serve for a two-year term and shall be eligible for re-election at the expiration of their term.
VI. DUTIES OF THE BOARD OF DIRECTORS:
1. All Board of Directors are expected to take an active role in achieving the objectives of the Company and representing the Company in a positive manner. This includes regularly attending meetings and participating in subcommittee work, as required.
2. Director(s) unable to meet these obligations may be asked to resign from the Board of Directors by a two-thirds vote of those present at the meeting the director is brought into question.
VII. OFFICERS – EXECUTIVE COMMITTEE:
(A) The Executive Committee shall consist of the President, Vice-President, Treasurer and Secretary.
(B) President, Vice-President, Treasurer and Secretary shall be elected by the Board of Directors at the annual meeting. The officers will hold office for two years or until a successor is appointed.
VIII. DUTIES OF OFFICERS AND EXECUTIVE COMMITTEE:
(A) The duties of the Executive Committee shall be to prepare recommendations for the board meetings, supervise finance, let contracts, arrange for printing and advertising, make necessary arrangements for functions and deal with such questions that have not been decided by the Board. If necessary, the Executive may refer matters of detail to a special committee.
(B) The President shall preside at all meetings of the Board of Directors and of the Executive Committee, and shall perform the duties usually appertaining to such office. In the absence of the President, their duties shall be performed by the Vice-President.
(C) The Secretary or designate shall attend and be present at all meetings of the Company, Directors and Executive Committee, and shall perform the duties of the Secretary as follows: They shall keep a true record of the transactions and proceedings of all such meetings, which shall be available to the inspection of members at any reasonable time. If the Secretary cannot attend a meeting, they should appoint a fellow member to fulfill the duties of the position for the meeting.
(D) The Treasurer shall receive and have custody of monies and valuable papers of the Company. They shall cause to be entered in books kept for that purpose a correct statement of all monies received and disbursed on the Company Account, which books shall be kept open at all reasonable times to the inspection of the members. As Treasurer, they shall prepare for the annual meeting a complete statement of receipts and disbursements.
(E) All funds shall be deposited to the credit of the Company in any chartered bank or any federal institution authorized to accept funds on deposit, to be selected by the Executive. Two signatures (or verbal agreement in the case of electronic transfers) shall be required on each financial transaction; namely, that of the Treasurer and that of the President, Vice-President or additionally appointed member of the Board of Directors.
IX. VACANCY:
Any vacancy occurring in the Board of Directors may be filled upon the appointment of another Director as warranted. Any vacancy occurring in the list of officers during the year may be filled by a vote of the remaining members of the Board.
X. LEGAL:
The Company agrees to indemnify the Directors and Officers against any liability these individuals may incur while, acting in good faith, as a director or officer of the Company. Directors and Officers liability insurance must be carried and funded by corporation for this purpose. The Directors and Officers liability insurance terms should be provided in writing to all Directors and Officers at the annual general meeting.
XI. AUDITOR:
An Auditor shall be appointed at the annual meeting to act until the next annual meeting.
XII. AMENDMENTS:
Any part of this Constitution or By-Laws may be amended or changed at an annual meeting or a special general meeting of the Company by a two-thirds vote of the members present at such meeting.
Notice of any addition or amendment to the Constitution or By-Laws shall be given least 15 days prior to the date of any meeting of the Company.
XIII. ORDER OF BUSINESS:
The order of business of all meetings of the Company shall be:
(1) Call to Order
(2) Approval of Agenda
(3) Approval of Minutes
(4) Business Arising From the Minutes
(5) Financial/Subcommittee Reports
(6) Election of Officers (at the Annual General Meeting, or as needed)
(7) New Business/Roundtable
(8) Adjournment.
XIV. DEFUNCT OR INACTIVE ORGANIZATIONS
Should any of the various groups, organizations or committees permitted by this constitution to elect or appoint members to the Board of Directors become defunct, cease to exist, meet or be disbanded, the Board of Directors may, with the consent of all Directors, except those appointed by the defunct or disbanded group, revoke that group, or committees right to elect or appoint members to the Board of Directors and may, if deemed necessary or desirable to do so, replace that.
ENACTED THIS 29 day of June, 2020 by the Board of Directors.